Directional boring rig and crew installing underground utility conduit

Utilities

Utility crews, rigs and cards on one board

ControlBoard® schedules a utility contractor’s crews, rigs, trucks and subcontractors across many spread-out jobs on one board, and checks each person’s certifications against what the job needs. The schedule and every change reach the crews on ControlBoard Field, by text or by email, and replies come back to the job’s thread. Foremen fill tailboards, permits and daily logs on the phone, punches carry their location, and approved hours leave as a payroll file. Jobs and people come in from the accounting system you already own.

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Sound familiar?

Twenty crews in three counties, and the board is a phone tree.

A crew shows up and the one person with the card is on another job.

The tailboard was signed on paper, and the paper is in a truck.

Hours come in on Monday from texts, photos and memory.

A day on ControlBoard

The day, from the yard to the pay week

6:00 AM

Every crew knows its job

Each crew gets its job, start time and directions on the phone or by text. A change at 6:15 reaches the same people the same way, and replies land in the job’s thread.

A job's field channel: the office's message and a field worker's text reply on one thread

7:00 AM

Tailboard before the work

The foreman fills the day’s tailboard or permit on the phone, picking tasks, hazards and controls from the company’s library fresh each time. It files on the job as answers or a signed PDF.

A Job Safety Analysis form being built: questions, carried-forward answers and a scope checklist

Noon

Cards and compliance

With the Equipment and compliance module, the office sees licences and certificates about to lapse and jobs where someone scheduled lacks a card the job needs, ranked by what needs action first.

Service plans by calendar or engine hours, for each kind of equipment

Friday

Time the office can trust

Punches carry their location and a reason when they are away from the job. The office reviews them, approves each week and sends the payroll file, without retyping a single hour.

Pay week: each person's hours for the week with Approve beside every row

Utilities on ControlBoard®

Facts
Price	Published, per person, from $4 a month
Safety	Tailboards, JSAs and permits filled on the phone and filed on the job
Time	Punch with location rules, typed hours or the foreman’s crew sheet; weekly approval; payroll file
What goes on the board	Crews, rigs, trucks, equipment, subcontractors and material
Who it is for	Underground, gas, water, power and telecom utility contractors

The parts you will use

Scheduling: Labor, crews, equipment, subcontractors and material on one board, against each job's needs.
Dispatch and the field: The schedule to every phone by text, email or app, replies on the job's thread, trips and moves.
Time and payroll: Punch or type hours, the foreman's crew sheet, the office week, approve and lock, the payroll file.
Forms and daily logs: Your own forms and permits, the hazard library, and a daily log for every job-day.
Equipment and compliance: Licenses and certifications, service plans, GPS, rentals with return due, and the tool crib.
Labor planning: Forecast hours and heads per job, the company labor plan, plan health and the booklet.

“My ControlBoard Experience”

Ease of use, thoughtful features, great value. You can tell a lot of effort is put in to make the product great.

★★★★★

Braden G, General Foreman SupervisorUtilities, 201-500 employees
Capterra review, 10/28/2025

Works with

QuickBooks OnlineCustomers, jobs, employees and vendors come in from QuickBooks Online; approved hours go back as time activities. Sage IntacctProjects, employees and their customers come in from Sage Intacct; approved hours and chosen project fields go back. Sage 100 ContractorA small read-only agent on your own server brings Sage 100 Contractor clients, jobs and employees in, on a schedule you set. AcumaticaProjects, customers and employees come in from Acumatica, so the schedule starts from the jobs your books already hold. DeltekProjects, firms, contacts and employees come in from Deltek, so the schedule runs on your Deltek projects. ADPApproved hours go to ADP as a payroll file, by person and pay period. Paychex FlexApproved hours go to Paychex Flex as its own import file, by worker, day and pay component. SamsaraEngine hours, odometer, position and fuel come in from Samsara for the machines you already have. Verizon ConnectTruck and vehicle locations come in from Verizon Connect (Fleetmatics) and show on the map beside the schedule. Microsoft OutlookThe schedule goes to Outlook calendars through Microsoft 365 and stays in step as the board changes.

Common questions

Can ControlBoard keep crews spread over many jobs informed?

Yes. Every person gets the schedule the way their preferences say: in ControlBoard Field, by text or by email. A change goes out to everyone affected at once, and if one way fails the others still go. Replies are filed in the job’s thread, so the office sees the conversation beside the schedule rather than in a dozen phones.

Does ControlBoard track certifications for utility crews?

Yes, with the Equipment and compliance module. Licences, certificates and inspections are kept on each person, crew, machine and subcontractor, with expiry dates and proof. A compliance queue lists what has lapsed or will soon, and flags jobs where someone scheduled lacks a qualification the job needs, so it is fixed before the crew arrives.

How do punch location rules work?

When a worker punches in or out, the phone reads the location once, never in between. A punch away from the job asks for a short reason, unless the company only allows punches at the place. A weak signal or no location never stops a punch. The office reviews flagged punches in one place before the week is approved.

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