A crew and a truck working on a road, seen from above

Specialty contractors

Specialty crews, trucks and gear on one board

ControlBoard® works anywhere people, trucks and equipment have to be at different places over the coming days, weeks or months. Fencing, drywall and painting contractors, tent and event crews, environmental and telecom field teams schedule their labor, crews, vehicles, gear and subcontractors on one board. Crews get the schedule and every change on ControlBoard Field, by text or by email; foremen keep hours on the phone; the office approves the week and sends a payroll file. Your lists come in from a spreadsheet, usually loaded and checked the same day.

Book a demo for specialty contractors Take the tour

Sound familiar?

Fifteen small crews, and the schedule lives in one person's head.

The event moved a day and half the crew did not hear.

The truck with the post driver is on the other side of the county.

Time cards come in on paper and get typed twice.

A day on ControlBoard

The day, from the yard to the pay week

6:00 AM

Every crew, every truck

The week’s board shows each crew, truck and piece of gear by job, with conflicts marked. Each person gets their job, start time and directions, and replies come back to the job’s thread.

Resource board: people down the side and the jobs they are scheduled on across the week

9:00 AM

Gear goes where it is needed

Moves and trips get trailers, gear and material to the job by a deadline. The map shows where the jobs and the crews are, so the nearest free crew takes the next one.

Jobs and resources on a map: where people and equipment are now

4:30 PM

Hours and photos from the job

Crews punch in and out or type their hours on ControlBoard Field, and photos and notes from the job are filed with it. With no signal, the work waits on the phone and sends later.

ControlBoard Field: my hours for the day

Friday

One approval, one payroll file

The office checks and approves each person’s week, locks it, and hands payroll one file for the approved weeks. Nobody types the same hours twice.

Payroll export: approved hours in the file your payroll provider reads

Specialty contractors on ControlBoard®

Facts
Field	ControlBoard Field for iPhone and Android; works offline
Getting started	Spreadsheet data loaded and checked with you, usually the same day
Price	Published, per person, from $4 a month
What goes on the board	Labor, crews, vehicles, equipment, material and subcontractors
Who it is for	Fencing, drywall, painting, events and tents, environmental, telecom and other specialty crews

The parts you will use

Scheduling: Labor, crews, equipment, subcontractors and material on one board, against each job's needs.
Dispatch and the field: The schedule to every phone by text, email or app, replies on the job's thread, trips and moves.
Time and payroll: Punch or type hours, the foreman's crew sheet, the office week, approve and lock, the payroll file.
Forms and daily logs: Your own forms and permits, the hazard library, and a daily log for every job-day.
Equipment and compliance: Licenses and certifications, service plans, GPS, rentals with return due, and the tool crib.

“Very helpful staff”

We use this software for our scheduling. It is easy to see every crew and resource and job on the same menu which really helps us put together schedules for the next few weeks.

★★★★★

Brenden V, PresidentProMax Fence
Capterra review, 03/05/2022

Works with

QuickBooks OnlineCustomers, jobs, employees and vendors come in from QuickBooks Online; approved hours go back as time activities. AcumaticaProjects, customers and employees come in from Acumatica, so the schedule starts from the jobs your books already hold. KnowifyJobs come in from Knowify, matched to the jobs you already have, so the schedule follows the work you sold. SmartsheetRows from the Smartsheet sheets you choose come in as jobs and dates, so planning in Smartsheet feeds the schedule. Any payroll serviceApproved weeks go to any payroll service as a plain file, with a record of what was sent and when. SamsaraEngine hours, odometer, position and fuel come in from Samsara for the machines you already have. Verizon ConnectTruck and vehicle locations come in from Verizon Connect (Fleetmatics) and show on the map beside the schedule. SalesforceAccounts and opportunities come in from Salesforce as customers and jobs, so sold work reaches the schedule. Google CalendarThe schedule goes to Google Calendar as events and stays in step as the board changes. Microsoft OutlookThe schedule goes to Outlook calendars through Microsoft 365 and stays in step as the board changes.

Common questions

What kinds of companies use ControlBoard besides heavy civil?

ControlBoard works wherever people, vehicles or equipment are sent to different places over the coming days, weeks or months. Fencing, drywall and painting contractors use it, as do event and tent companies setting up and tearing down, environmental remediation crews and telecom field teams. The core problem is the same: the right resource at the right place at the right time. Service companies that dispatch calls by the hour have their own page.

Is ControlBoard a fit for a residential builder?

Usually not. Residential builders often schedule task sequences, such as one trade finishing before the next begins, and a Gantt or critical-path tool suits that better. ControlBoard schedules people, labor and equipment across many jobs at once. If your day is about who goes where with what, it fits; if it is about task order on one house, it does not.

How fast can a small company get started?

Scheduling can start the day you sign up. Your people, equipment and jobs come in from a self-service import workbook, or Congistics loads and checks your spreadsheets with you, usually the same day, for a one-time $1,250. Training and phone support are included, from 9 AM to 5 PM Eastern, with no ticket queue.

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