Asphalt paving crew working behind a paver and roller on a fresh mat

Paving and asphalt

Paving crews, plants and trucks on one board

ControlBoard® schedules a paving contractor’s crews, pavers, rollers, trucks and subcontractors on one board, with the asphalt plant and each mix as resources you can see and cost. Material moves carry a quantity and unit, so the trucking plan says how many tons go where and by when. The foreman records the crew’s hours and the day’s quantities on ControlBoard Field, the office approves the week, and job cost reads each mix at its own price per ton. Jobs and people come in from the accounting system you already run, such as Sage 100 Contractor.

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Sound familiar?

The plant opens at six and the crew still does not know which job they are on.

Rain moves three jobs and every truck has to be called again.

The paver is promised to two foremen for the same night shift.

Nobody can say how many tons of each mix went down this week.

A day on ControlBoard

The day, from the yard to the pay week

5:00 AM

Crews, pavers and trucks go out

The scheduler sends each crew its job, start time and directions, and the paver and rollers are already on the board beside them. A rain change goes out to everyone at once, with replies filed in the job’s thread.

Send the schedule to the field by text, email or in the app, one message per person

6:30 AM

Plant to job

Trips carry material from the plant to the job, each move with a quantity, a unit and a deadline. Equipment moves between jobs ride the same plan, so the lowboy and the trucks are never guessed.

Dispatch board: machine moves planned by date and time, with where each one goes next

2:00 PM

Tons and hours, recorded

The foreman keeps the crew’s hours on the phone and adds the day’s quantities, delays, weather and photos to the daily log. With no signal, the day waits on the phone and goes later.

ControlBoard Field: the daily log's quantities with one Save

Friday

The week closes, the job cost is live

Each person’s week is approved and locked for payroll. Job cost reads every mix as its own type at its own price per ton, so the cost report splits asphalt and stone by mix.

Part of a job's cost page: budget, committed, cost to date and scheduled cost by cost code

Paving and asphalt on ControlBoard®

Facts
Field	ControlBoard Field: schedule, directions, crew sheet, daily log with quantities and photos
Material	Each mix is its own type with a price per ton; moves carry a quantity and unit
Price	Published, per person, from $4 a month
What goes on the board	Crews, pavers, rollers, trucks, plants, material and subcontractors
Who it is for	Asphalt paving, milling, sealcoating and pavement maintenance contractors

The parts you will use

Scheduling: Labor, crews, equipment, subcontractors and material on one board, against each job's needs.
Dispatch and the field: The schedule to every phone by text, email or app, replies on the job's thread, trips and moves.
Time and payroll: Punch or type hours, the foreman's crew sheet, the office week, approve and lock, the payroll file.
Forms and daily logs: Your own forms and permits, the hazard library, and a daily log for every job-day.
Job cost: Budget, cost to date, committed, scheduled, cost to complete and projected final, by cost code.
Equipment and compliance: Licenses and certifications, service plans, GPS, rentals with return due, and the tool crib.

“Tracking and Scheduling Jobs and Employees with ControlBoard”

Overall the experience with ControlBoard has been great. We get excellent support when needed and it meets all of our scheduling needs. ControlBoard made it easy to import jobs from Sage 100 Contractor and assign employees to work on those jobs.

★★★★★

Chris M, VPO'Leary Asphalt Inc.
Capterra review, 03/07/2022

Works with

QuickBooks OnlineCustomers, jobs, employees and vendors come in from QuickBooks Online; approved hours go back as time activities. Sage IntacctProjects, employees and their customers come in from Sage Intacct; approved hours and chosen project fields go back. Sage 100 ContractorA small read-only agent on your own server brings Sage 100 Contractor clients, jobs and employees in, on a schedule you set. HCSS HeavyBidA HeavyBid Detail Cost Report becomes the job's bid, then its budget and its resource needs once the lines are mapped. B2W EstimateA B2W Estimate export becomes the job's bid, then its budget and its resource needs once the lines are mapped. ADPApproved hours go to ADP as a payroll file, by person and pay period. Any payroll serviceApproved weeks go to any payroll service as a plain file, with a record of what was sent and when. SamsaraEngine hours, odometer, position and fuel come in from Samsara for the machines you already have. Cat VisionLinkWhere each Cat machine is comes in from VisionLink and shows on the map beside where it is scheduled. Verizon ConnectTruck and vehicle locations come in from Verizon Connect (Fleetmatics) and show on the map beside the schedule.

Common questions

Does ControlBoard work for paving contractors?

Yes. Paving contractors schedule crews, pavers, rollers and trucks together, with the plant as a place material comes from. The schedule reaches the field by text, email or ControlBoard Field, and a weather change goes out to everyone at once. Hours and the day’s quantities come back from the foreman, and the office approves the week for payroll.

How does ControlBoard handle asphalt mixes?

Each mix, such as a surface course or a base course, is its own material type with its own cost per ton and default cost code. Reports by cost code show the material as one total, while reports by resource type split it by mix. A separate budget line per mix is possible by giving each mix its own code.

Can we see tons placed per job?

The foreman’s daily log records the day’s quantities beside the work performed, weather, delays and photos, and the log is filed on the job. Material moves record a quantity and unit, such as tons, so the office sees what was sent to each job and what the crew reported placing.

We run Sage 100 Contractor. Do we have to change?

No. A small Windows service on your own server reads Sage 100 Contractor with a read-only login and sends jobs, clients and employees in. It only calls out, so no port is opened. Sage stays the system of record, and approved hours leave ControlBoard as a payroll file.

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